1.The Challenge: Scaling Security and Efficiency for a Modern Campus

Serving a dynamic community of over 4,000 students, parents, and staff, INschool’s existing manual systems were struggling to keep pace. The institution faced critical operational challenges that required a more advanced, reliable, and integrated solution.

• Operational Bottlenecks: Manual checks at entry points created long queues during peak hours, disrupting campus flow and creating a negative experience.
• Data Inaccuracy: Attendance tracking relied on manual and self-reported data, which was often prone to errors and delays, complicating administrative tasks.
• Lack of Real-Time Visibility: Without an automated system, staff and parents had no immediate confirmation of student movements, creating a gap in communication and safety monitoring.
• Fragmented Security Management: Access permissions were managed manually, making it difficult to enforce security policies consistently across different roles and locations or respond quickly to changes.

2. The Solution: An Integrated AI-Powered Management Ecosystem

INschool deployed a comprehensive solution centered around Aratek’s BA8300 facial recognition terminals, seamlessly integrated with OMT’s robust SchoolOnline management platform. This created a powerful, centralized ecosystem to automate and secure campus operations.

• Core Technology: The Aratek BA8300 terminals were installed on speed gates at key entry points, providing high-speed, touchless authentication in just 0.3 seconds. Leveraging advanced AI, the terminals feature Live Face Detection to prevent spoofing and a rugged, IP65-rated design to ensure reliable performance in Vietnam’s challenging outdoor climate.
• Seamless Integration: Aratek’s versatile SDK enabled OMT to integrate the biometric technology directly into the SchoolOnline platform with minimal rework, ensuring rapid and efficient deployment across three campuses.
• Data-Driven Applications:
• Automated Attendance: Every authenticated entry instantly updates attendance records, with real-time notifications sent to system dashboards and parent mobile apps.
• Centralized Access Control: Administrators can now easily manage and enforce access rights for different user groups and secure zones from a single, centralized platform.
• Streamlined Canteen Management: In the canteen, facial authentication links each individual to their allocated meal, preventing duplicate claims and significantly reducing food waste.

3. The Results: A Smarter, Safer, and More Efficient Campus

The successful deployment of this AI-powered solution delivered tangible, transformative results, enhancing the overall experience for over 4,000 stakeholders.

• Optimized Campus Access and Flow Control: Touch-free authentication eliminated queues and bottlenecks, creating a secure and frictionless entry experience for students, staff, and visitors, even during the busiest times.

• Enhanced Accountability with Real-Time Data: Automated, error-free logs provided administrators and parents with instant, reliable data on student attendance and movements, fostering a more transparent and connected community.

• Fortified Security with Centralized Command: By combining high-accuracy facial authentication with centralized management and real-time monitoring, INschool established a smarter, more proactive security posture, creating a safer environment for everyone.

>>> Cre: Modernizing Campus Access Control and Management in Vietnam